Organizing a wedding is a huge challenge. Whether you’re planning everything on your own or with the help of a wedding planner, it’s essential to know which tasks can be handled in advance and what should be left for the final week before the big day. To help you avoid stress on your wedding day, we’ve prepared a list of things you need to remember.
Things to Include in Your Wedding Checklist
1. Set the Wedding Budget and Take Care of Formalities
Your first decisions should revolve around the wedding budget, as this will make planning easier and help you avoid overspending. Consider how much you want and can spend on different aspects, such as the wedding venue, catering, decorations, photographer, and attire.
Don’t forget to take care of the necessary wedding-related formalities. This includes booking a date and gathering all the required documents. If you’re planning a church wedding, additional steps such as premarital courses and submitting documents to the parish may be necessary.
2. Choose a Wedding Venue and Book Services for the Wedding Day
Don’t wait until the last minute to choose your wedding venue. It’s best to book it as early as possible, as popular venues are often reserved up to a year in advance. When considering different options, take into account the number of guests, location, decor, menu options, access to transportation and parking, and the availability of accommodations.
It’s also a good idea to book a photographer, videographer, music band or DJ, catering, and decorator in advance. However, some of these services may be included in the venue rental package, so make sure to check first and remember to sign contracts to confirm all reservations.
3. Prepare Wedding Invitations and Confirm the Guest List
After setting the date and booking the venue, you can start preparing your wedding invitations. It’s best to send them out a few months before the wedding to give your guests enough time to RSVP. You can include a request in the invitation to send a confirmation of attendance to a specific phone number or e-mail, so all the information will be collected in one place.
4. Plan Your Wedding and Reception
A well-planned to-do list will ensure that the wedding day goes smoothly. The schedule should include preparations for the bride and groom, such as visits to the hairdresser or makeup artist. The bride often tests her makeup, manicure, or hairstyle beforehand—it’s best to do this at least a week before the wedding to allow time for any changes.
It’s just as important to plan the ceremony and reception itself. Among other things, you need to decide on details such as transportation from the church to the venue, who will be in charge of the ceremony, and when the first dance will take place.
5. Choose Your Best Man and Maid of Honor
Choosing your wedding party is a decision that should be carefully considered—usually, these roles are reserved for the family and close friends of the bride and groom. Your best man and maid of honor play a significant role not only during the ceremony but also during the planning and organizing stages of the wedding. They often take on additional tasks, such as organizing the bachelor and bachelorette parties, to give the couple time to relax and have fun before the wedding.
6. Select Clothes and Jewelry
Start shopping for wedding attire a few months before the wedding. This will give you plenty of time for alterations and final fittings of the wedding dress and suit, as well as picking the right accessories such as jewelry, a veil, or shoes. Remember that your outfit should not only look great but also be comfortable enough for you to enjoy your wedding day. This is also the perfect time to choose your wedding rings.
7. Plan Your Honeymoon
While the pre-wedding to-do list focuses mainly on the wedding day itself, don’t forget to plan your honeymoon as well. Taking a trip together is a great way to relax after the stress of wedding preparations and spend quality time with each other. In recent years, more and more couples are opting to stay away from well-known but tourist-packed cities and instead look for romantic destinations elsewhere—one such place that’s quickly gaining popularity is Warsaw, the capital of Poland. If you’re interested in a romantic stay in the historic heart of the capital, visiting our Hotel Verte in Warsaw is the perfect choice!
8. Prepare Thank-You Gifts
Preparing thank-you gifts for the parents of the bride and groom is a common wedding tradition—however, the type of gifts depends entirely on your budget and the preferences of the recipients. Many couples also decide to organize small gifts for guests to commemorate the occasion and express gratitude for attending the wedding.
Planning a Wedding in Warsaw? Organize Your Reception at Verte!
If you dream of getting married in the capital of Poland, organizing your reception at Hotel Verte is the perfect choice. The attractive location in the historic heart of Warsaw provides a unique atmosphere, while the beautiful interiors and high-quality services guarantee a successful event. Our team of professionals will take care of every detail to make your wedding unforgettable. We offer spacious wedding halls, exquisite menus, and luxurious rooms for guests. Contact us to book your wedding date!
